Job Description

Coordinator, Talent Department

Insomniac Events is seeking a highly motivated and proactive Coordinator to join the Talent Department. The Talent Coordinator will coordinate and facilitate various Talent department functions, tasks, processes and projects. This position reports to the Head of Talent. This is not a remote position and requires to be in office and on site at various event and office locations.

Responsibilities

• Monitor and administer all performance contracts
• Ensure that timelines and milestones are followed and met
• Facilitate effective communication between the various talent agencies, talent department and Insomniac counsel
• Support team in maintaining internal database system of offers, talent grids, confirmations and other documents to develop extensive knowledge of and involvement of various processes
• Monitor, maintain and timely update all internal talent buying documents and grids
• Coordinate build and timely distribution of all yearly plans
• Coordinate monitoring of all yearly plan progress and facilitate data input
• Coordinate collating artist performance data
• Coordinate with various event ticket counts
• Coordinate information distribution to all agencies
• Coordinate data organization and management within Notion, Dropbox and other database platforms
• Oversee a variety of administrative tasks including high volume calendar management; resolving expense reports and handling communication correspondence
• Arranging complex and detailed travel plans, itineraries, and agendas
• Liaise with all international partners to help administer and control talent payments
• Execute other day to day tasks and special projects as assigned
• Train and provide support in onboarding team members, clients, vendors and partners when needed
• All other projects and initiatives as identified

Qualifications

• 1+ years of experience with project coordination and/or administration
• Experience as an assistant; entertainment industry preferred
• Must be proficient in Microsoft Office Suite, Excel, PowerPoint, Word and Outlook
• Strong communication skills both verbal and written and must be able to actively and attentively listen
• Experience booking high volume travel in the US and Internationally
• Able to adapt quickly to national and international time zones/cultures
• Passion and knowledge of Electronic Dance Music is a must
• Must be motivated with an "Everything is possible" attitude
• Must be an active problem solver, instilled with a sense of urgency for projects large and small
• Must have clean criminal and driving record, current license, passport, and car insurance

Work Environment

• Prolonged periods of sitting at a desk and working on a computer
• Prolonged periods of standing in the warehouse at a mobile desk while tracking trucks
• Must be able to lift up to 20 pounds at times
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines
• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event locations
• Must be able to work in open concept office space

Equal Employment Opportunity

Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, race, sex, gender, gender identity, sexual orientation, intersectionality, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and/or applicable laws in other areas.

Hiring Practices

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Hourly Pay Rate Range: $22.00 - $26.00 USD

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