Job Description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

University Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Administrative Assistant II

Job Duties:

The University of Wisconsin-Madison is a public, land-grant institution that exemplifies the "Wisconsin Idea" that the resources of the university should benefit all the citizens of the state. The Division of Continuing Studies (DCS) provides and supports high-quality continuing education, outreach, service and scholarship related to personal enrichment and

professional development. The Prison Education Initiative (PEI) is housed within DCS and supports UWs statewide in delivering degree and microcredential programs to students incarcerated in Wisconsin state prisons.

This position will serve as an office manager and provide administrative support to the PEI Director and other PEI staff. Principal duties will include scheduling and preparing for meetings and events, data entry, processing inquiries from the public, and ordering supplies for students. The duties and work styles required of this position might change slightly over time to support program growth and to accommodate changing rules and conditions within the prisons. The successful candidate will be flexible, responsive, organized, and easy to work with. This position will not involve regular direct contact with students in prison.

This position is a two year, fixed-term terminal position. Options to convert this position to renewable are dependent on continuation of funding and program support.

Key Job Responsibilities:

• Assists with onboarding of new staff and other miscellaneous staff support functions
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
  
  

Department:

Continuing Studies, Prison Education Initiative

Compensation:

Minimum: $18.36 HOURLY

Required Qualifications:

• Excellent organizational skills
• Excellent oral and written communication skills
• Proficiency working in Microsoft Office (Word, Excel, and Outlook) and Google Docs/Sheets
  
  

Preferred Qualifications:

• Experience working with adult learners from different backgrounds
• Experience working with Salesforce or similar customer relationship management (CRM) software
  
  

Education:

High School Diploma Preferred Minimum

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload an Academic C.V., cover letter, and list of three professional/supervisor references as a part of the application process.

References will not be contacted without prior notice. Please ensure your Academic C.V. and cover letter address how you meet the minimum/preferred qualifications for the position.

Contact Information:

Zachary Yafai

HR Business Partner

zyafai@wisc.edu

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Job Tags

Hourly pay, Part time, Fixed term contract, Work at office, Immediate start, Flexible hours,

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