Job Description

Job Description

Job Description

Job Title :
Clinic Recruiter

Employment Type :
Full-time

Department :
People

Manager :
People, Director

Target Start Date :
ASAP

Location :
The role is hybrid, and requires working 3 days a week in person in our San Mateo office (Monday, Wednesday and Thursday).

Position Summary

We are looking for a highly organized, people first Clinic Recruiter to own a smooth, thoughtful, and consistent candidate experience across all stages of hiring. You will partner closely with hiring managers and interviewers to structure interview plans, coordinate panels, and ensure that evaluations are fair and consistent. You will coordinate high volume scheduling, communicate proactively with candidates, and help build the recruiting processes and documentation that support scale.

Key Responsibilities

• Manage the complete recruiting lifecycle, maintaining momentum from kickoff to offer acceptance while coordinating with stakeholders and candidates.
• Schedule and coordinate a high volume of interviews across multiple departments, managing complex calendars and time zones
• Partner with hiring managers to create structured interview plans, assemble interview panels, and track evaluation consistency
• Post and maintain job openings on internal and external platforms, ensuring accuracy and alignment with hiring goals
• Conduct initial screening calls to assess qualifications, interest, and role alignment
• Support sourcing by identifying prospects, reviewing resumes, and managing outbound messaging in coordination with hiring managers
• Own onsite logistics, including welcoming candidates, preparing rooms, managing interview flow, and ensuring a seamless day of experience
• Maintain accurate, up to date candidate and requisition records in the applicant tracking system (ATS)
• Coordinate candidate travel and reimbursements when needed
• Track interview feedback and scheduling metrics in Ashby to improve process efficiency
• Build and maintain playbooks, templates, and process documentation for recruiting
• Partner with People team to ensure a smooth transition from offer acceptance to onboarding, including pre start logistics and internal team readiness
  

Required Qualifications

• 5+ years of experience in clinic recruiting or clinic operations with direct exposure to clinical and front office roles
• Excellent written and verbal communication skills with a proactive, professional approach to candidates and internal partners
• Strong organizational skills and proven ability to manage competing priorities in a fast paced environment
• High attention to detail and a commitment to delivering an exceptional candidate experience
  

Preferred Qualifications

• Experience in healthcare or with clinical teams
• Familiarity with Ashby and Google Workspace (Gmail, Calendar, Docs, Sheets)
• Comfort with Slack, LinkedIn Recruiter, and calendar coordination tools
  

Company Mission & Vision

We are the brain health company of the future that integrates care delivery, technology innovation and research breakthroughs to better understand brain biology and diagnose, treat and ultimately cure brain disorders for all stages of life. 

Who We Are

We are a Stealth Startup building a new model for brain healthcare—one that combines advanced diagnostics, rapid interventions, and continuous monitoring with compassionate care and streamlined operations. Our evidence-based, outcome-driven approach supports patients from diagnosis through treatment and beyond, breaking the cycle of fragmented, trial-and-error care.

With brain health issues affecting over 55 million Americans and driving 13% of emergency room visits, our integrated model brings together interventional psychiatry, behavioral therapy and crisis management under one roof. We offer accelerated treatments, leading to effective, rapid relief, powered by AI-driven insights and personalized care plans—so patients get the right care, faster.

Join us on our mission to create the leading brain healthcare system, delivering precise diagnoses, rapid interventions, and personalized therapy that empowers individuals with the right support for lifelong well-being.

Compensation & Benefits  

The compensation for this position includes:

• Base Salary: $120,000 to $140,000 depending on experience, qualifications, and location
• Incentives: Discretionary bonus and/or stock option grants based on company and individual performance
• Benefits: Medical, dental, vision, PTO, and additional benefits 

We reserve the right to modify benefit offerings at any time, in accordance with applicable laws.

Equal Opportunity & Accessibility Statement

We are committed to providing a workplace that is inclusive, respectful, and free from discrimination. We welcome applicants of all backgrounds and make employment decisions without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, or any other characteristic protected by California or federal law.

In accordance with the California Fair Chance Act, we will consider qualified applicants with arrest and conviction records.

If you require a reasonable accommodation during the application or hiring process, please contact us directly - we’re happy to help.

About Kaizen Brain Center
Kaizen Brain Center is a concierge neurocognitive clinic located in La Jolla & Orange County, CA. We provide state-of-the-art, evidence-based care for individuals with psychiatric and neurological conditions, including Treatment-Resistant Depression (TRD), PTSD, Memory Disorders, Traumatic Brain Injury (TBI), and migraine-related cognitive and mood dysfunctions.
We combine cutting-edge science with a personalized care model to offer comprehensive evaluation and treatment in one convenient location.

Company Description

About Kaizen Brain Center\r\nKaizen Brain Center is a concierge neurocognitive clinic located in La Jolla & Orange County, CA. We provide state-of-the-art, evidence-based care for individuals with psychiatric and neurological conditions, including Treatment-Resistant Depression (TRD), PTSD, Memory Disorders, Traumatic Brain Injury (TBI), and migraine-related cognitive and mood dysfunctions.\r\nWe combine cutting-edge science with a personalized care model to offer comprehensive evaluation and treatment in one convenient location.

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